User manual NOVELL EVOLUTION 2.6

[. . . ] Novell Confidential Manual (ENU) 21 December 2004 Novell Evolution 2. 6 March 6, 2006 TM www. novell. com USER GUIDE Novell Confidential Manual (ENU) 21 December 2004 Legal Notices Novell, Inc. makes no representations or warranties with respect to the contents or use of this documentation, and specifically disclaims any express or implied warranties of merchantability or fitness for any particular purpose. reserves the right to revise this publication and to make changes to its content, at any time, without obligation to notify any person or entity of such revisions or changes. makes no representations or warranties with respect to any software, and specifically disclaims any express or implied warranties of merchantability or fitness for any particular purpose. [. . . ] Your options are: Specific Folders Only: Uses individual folders for the search folder source. With All Local Folders: Uses all local folders for the search folder source in addition to individual folders that are selected. With All Active Remote Folders: Remote folders are considered active if you are connected to the server; you must be connected to your mail server for the search folder to include any messages from that source in addition to individual folders that are selected. With All Local and Active Remote Folders: Uses all local and active remote folders for the search folder source in addition to individual folders that are selected. 6 Click OK. Organizing Your E-Mail 57 Novell Confidential Manual (ENU) 21 December 2004 58 Evolution User Guide Novell Confidential Manual (ENU) 21 December 2004 4 Evolution Contacts: the Address Book This section shows you how to use the EvolutionTM contacts tool to organize any amount of contact information, share addresses over a network, and save time with everyday tasks. "Contacts and Cards" on page 59 "Searching for Contacts" on page 61 "Organizing your Contacts" on page 61 "LDAP: Shared Contact Groups on a Network" on page 63 "Send Me a Card: Adding New Cards Quickly" on page 64 To learn about configuring the contacts tool, see "Contact Management" on page 108. Contacts and Cards Contacts are the individuals you have chosen to add to your address book so you can keep track of information about them and send e-mail to them. In Evolution, an individual contact is called a card. The Contact Editor If you want to add or change cards, you use the contact editor. To change a card that already exists, double-click it to open the contact editor window. If you want to create a new card, click the New button in the toolbar to open the same window, with blank entry boxes for you to fill in. Evolution Contacts: the Address Book 59 Novell Confidential Manual (ENU) 21 December 2004 The contact editor window has three tabs: Contact: Contains basic contact information. Personal: Contains a more specific description of the person, including URLs for calendar and free/busy information. You can also use Actions menu to find Forward Contact, which opens a new message with the card already attached, and Send Message to Contact, which opens a new message to the contact's e-mail address. From the Contact Editor toolbar, you can save and close, print, close, or delete the contact. You can add cards from within an e-mail message or calendar appointment. In an open e-mail, right-click any e-mail address or message, and click Create Card for this Address or Create Card for this Sender from the menu. Most of the items in the contact editor simply display the information you enter, but some of them have additional features: Full Name: Specify the name of your contact here. You can type a name into the Full Name field, but you can also click the Full Name button to bring up a small dialog box with text boxes for first and last names, titles like "Mr. " or "Her Excellency, " and suffixes like "Jr. " The Full Name field 60 Evolution User Guide Novell Confidential Manual (ENU) 21 December 2004 also interacts with the File Under box to help you organize your contacts and to handle multi-word surnames. To see how it works, type a name in the Full Name field. You'll notice that the File Under field also fills in, but in reverse: Icaza, Miguel de. Doe, the contacts editor would have correctly guessed that the entry should be filed under "Doe, John Q. " However, Miguel's surname, "de Icaza", has two words, and to sort it correctly you must enter de Icaza, Miguel in the File As entry. Where: Select one of your address books as the location for this contact. You might not be able to write to all available address books, especially those on a network. Categories: Click the Categories button to select categories for this card. If you assign contact categories, you can then search for contacts using those categories. For more information on contact categories, see "Organizing your Contacts" on page 61. [. . . ] You can create filters to perform one or more actions on a message that meets any (or all) of a wide range of criteria. forward Forwards a copy of the message and any additional comments to a different e-mail address. groupware A term describing an application that helps groups of people work together. Typically, a groupware application has several productivity features built into one program, including e-mail, calendar, and address book tools. HTML Hypertext Markup Language (HTML) is a language for describing page layout in electronic documents such as Web pages, help files, and e-mail messages. HTML can be used in e-mail and news posts to insert images and apply text treatments. iCal iCal is a protocol that Evolution uses to manage the calendar section. IMAP Internet Mail Access Protocol. It allows access to e-mail that is typically stored remotely on a server rather than on a local hard disk. [. . . ]