User manual CANON FAX-B820

[. . . ] After you finish reading this guide, store it in a safe place for future reference. Table of Contents INTRODUCTION Using this guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . v Important safety instructions. . . . . . . . . . . . . vi For your safety (Australia only) . . . . . . . viii Caution (New Zealand only) . . . . . . . . . . . . . viii Registering voice tags with one-touch/coded speed dialing numbers and names. . . . . . . . . . . . 2-15 Adding voice tags to the one-touch/coded speed dialing numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-16 1 SETTING UP Unpacking . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1 Removing the shipping materials. . . . . . . . . . . . . . . . . . . . . 1-2 3 DOCUMENTS AND PAPER Preparing documents. . . . . . . . . . . . . . . . . . . . . . . [. . . ] If the caller wants to send a document after talking to you, ask them to press the start button on their fax machine. When you hear a slow beep, press [Start/Copy] on the fax to begin receiving the document. Hang up the handset. · If the extension phone is located away from the fax, dial 25 (the remote receiving ID) on the extension phone and hang up. · The fax begins receiving the document. I If you hear a slow beep tone: Someone is trying to send you a document. · If the extension phone is located away from your fax, dial 25 (the remote receiving ID) on the extension phone and hang up. Be sure to hang up the handset after you press [Start/Copy] otherwise the call will be disconnected. Receiving documents with an answering machine: ANS. MACHINE MODE (FAX-B820/ B822 only) ______________________________________ Connecting an answering machine to your fax allows you to receive documents and telephone messages while you are out. I Using your fax with an answering machine Follow these guidelines when using your fax with an answering machine. · Set the answering machine to answer on the first or second ring. · When recording an outgoing message on the answering machine, the entire message must be no longer than 15 seconds. 6-4 Other features Saving ink ______________________________________ You can enable/disable ink-saving feature by pressing the [Ink Saver] button when the [Function] button is pressed. By enabling this feature, print quality will be reduced. For highest print quality, disable this feature. 1 Press [Function]. Press [Ink Saver]. 2 Use [ ] or [ ] to select ON or OFF. Press [Start/Copy]. The fax returns to standby mode. 6 RECEIVING DOCUMENTS Changing calling volume _______________________ 1 Use [ ] or [ ] to change the volume (VOL 0 to 3). Receiving documents in memory while performing another task or when a problem occurs __________________________________________ If your fax is performing another task or encounters a problem when receiving a document, it automatically stores the unprinted pages in memory, and the LCD displays REC'D IN MEMORY as well as one or more messages. For an explanation of the message(s) and details on the action to take, see p. 9-17. · You can set the fax not to store documents in memory if a problem occurs during reception (see MEMORY RX, p. · Once the pages are printed, they are deleted from memory. Polling to receive documents__________________ The polling feature allows you to request a document to be faxed to you from another fax machine. The sending party only needs to make sure the document is on a fax machine and ready to be sent. Thus, when your fax polls the other fax machine, the document is sent automatically. The fax can poll any fax machine that supports polling. · Before attempting to poll a fax machine, make sure that the other fax machine supports polling. · If the other party is using a Canon fax machine which has the Polling ID function, ask them to set the Polling ID of their fax machine to 255 (11111111 binary number). · For details on the Polling ID, see the other party's fax machine manual. · Your fax cannot do polling transmissions. 6-5 1 Press [Function]. Press [Start/Copy]. 2 Dial the fax number of the fax machine you wish to poll. Use one of the dialing methods* described on page 5-2. TEL= 3456xxxx 3 Press [Start/Copy]. Your fax begins receiving the document. * Exclude UCanTalk. Setting CALLER ID If the CALLER ID setting is set to ON, the caller's name and phone/fax number appear on the LCD when you receive a call. You can also set the fax to reject unwanted calls (FAX-B840 only). · CALLER ID is only available in some countries. [. . . ] The fax's memory is full because you either tried to send or copy too many pages at once, or you tried to send or copy a very long or detailed document, using memory sending. MSG DATA LOST An error has occurred and all voice message data has been lost. 9-16 Message NO DATA Cause The one-touch speed dialing button or coded speed dialing code you entered has not been registered. The fax received the document in memory because paper or ink ran out, a paper jam occurred, or the incorrect BJ cartridge was installed. Either 55 messages, including an outgoing message, alternative message, voice memos, Fax/Tel message and forwarding message, have been recorded or the total maximum recording time of 10 minutes has been reached. When the fax sends or receives a document, it assigns it a unique identification number (nnnn). Action Register the one-touch speed dialing button or coded speed dialing code (see pp. [. . . ]