User manual ABBYY SOFTWARE RECOGNITION SERVER CASE STUDY

[. . . ] CASE STUDY ABBYY Recognition Server ® ABBYY Recognition Server Helps Airline's Document Management System Really Take Off The Background Gen2 Systems Limited builds software solutions that manage large volumes of data files and which allow that data to be indexed by searchable systems. The company's document management solutions are designed and tailored to the specific needs of a number of different industries. One example is the aviation industry where Gen2 can assist an airline in keeping its aircraft maintenance records properly archived, accessible and searchable. About Gen2 Gen2 Systems Limited provides confidentail dedicated software solutions for partners primarily in the engineering and aviation industries. [. . . ] He was confident he could handle the backend storage but knew that his solution would need to incorporate an OCR (optical character recognition) processing tool to get the documents from their paper form to a searchable archive. The Solution After a thorough search for an OCR and document conversion component and taking into consideration his business needs, Adrian Ryan decided on the name ABBYY. During a subsequent consultation with ABBYY's UK Sales team Recognition Server was identified as the appropriate solution. "We needed a robust product that could handle large numbers of files quickly and efficiently, " explains Adrian Ryan. "We had initially looked at solutions whose performance peaked at a rate of 50 pages per hour ­ at that pace it would have taken us 3 months to do what ABBYY's software could accomplish in just a few days. " ABBYY Recognition Server is a robust server-based solution designed to automate the recognition and document/PDF conversion process in enterprise environments. It is a scalable, reliable and rapidly deployable solution for high performance delivery of optical character recognition (OCR) functionalities in environments where centralised processing management and greater flexibility ABBYY UK Ltd Abbey House, Grenville Place Bracknell, Berkshire, RG12 1BP United Kingdom , Tel: +44 (0)1344 392610, Fax: +44 (0)1344 392611 sales_uk@abbyy. com www. ABBYY. com ­ Page 1 of 2 ­ ABBYY Recognition Server integration is needed. OCR features can be used together with existing infrastructures and third-party applications. Recognition Server delivers highly accurate conversion of PDF files, images and scanned documents for the purpose of classifying, searching and exporting to third party systems for documents storage and management. With Recognition Server and ABBYY's OCR technology as a core component, Gen2 Systems created a solution to handle all steps involved in document conversion including scanning, recognition and creation of a searchable archive. Gen2 Systems arrive at the airline's facilities and perform the scanning on site so that there is no risk of the files being damaged or lost during the process. In some digitalization projects the client wishes to keep the documents on site. This may be for reasons of availability, safety, reliability, confidentiality, et cetera. Each paper-based document is entered into the Document Management System when it is scanned into a MFD (multi-function device). From this point Recognition Server takes over and automates the process converting each airplane maintenance record into a TIFF which is then converted into a searchable PDF for long term, secure archiving. To ensure a highly reliable and extremely quick access to the archives Gen2 designed a search function that is intelligent, automated and easily programmable. [. . . ] "ABBYY's solutions have worked so well for us and I could not recommend them highly enough, " declares Gen2's Adrian Ryan. "We intend to incorporate them further into other processes that are currently being performed manually by our clients in different industries. " About ABBYY ABBYY is a leading developer of document recognition, document conversion, data capture and linguistics technologies. ABBYY's products include: FineReader and PDF Transformer ­ end-user applications for document conversion; Recognition Server ­ a server-based OCR and PDF conversion solution; FlexiCapture and FormReader ­ data capture programs for processing forms, semi-structured and unstructured documents; FineReader Engine SDKs that provide a full spectrum of ABBYY's recognition technologies; and Lingvo ­ a line of dictionary software. More information about ABBYY at www. ABBYY. com ABBYY UK Ltd Abbey House, Grenville Place Bracknell, Berkshire, RG12 1BP United Kingdom , Tel: +44 (0)1344 392610, Fax: +44 (0)1344 392611 sales_uk@abbyy. com www. ABBYY. com ABBYY Recognition Server ® ­ Page 2 of 2 ­ [. . . ]